General Responsibilities

1. Duties as a Member of the Court:

• Attend each session of court
• File indictments, informations and verdicts
• Process all civil and criminal cases
• Prepare records for the court of appeals
• Oversee jury selection
• Receive payments for fines, fees, court costs, alimony and victim restitution
• Disburse judicial funds
• Supervise the processing of fines and forfeitures
• Conduct real property foreclosure sales
• Receive and audit guardianship annual reports
• Issue marriage licenses

2. Duties as County Recorder:

• Process tax deed applications and conduct sales
• Record and index deeds, mortgages and descriptions of all county property
• Record all tax liens and claims against estates, instruments of conveyance, agreements, contracts, maps and plats of subdivisions and surveys
• Maintain public microfilm libraries and a records storage facility
• Process passports
• Administer records management services for county offices under the Board of County Commissioners

3. Duties as Ex-Officio Clerk and Accountant to the Board of County Commissioners:

• Attend all meetings of the Board of County Commissioners, and committees of the Board, as directed
• Produce, record, index and distribute the official minutes of these meetings
• Maintain legal custody of the Official County Seal
• Serve as custodian of all county resolutions, ordinances and contracts
• Process appeals before the Value Adjustment Board
• Serve as Clerk and Recording Secretary to the Value Adjustment Board, Charter Review Board, and the Code Enforcement Magistrate

4. Duties as Custodian of County Funds and County Auditor:

• Provide accounting services to county departments under the Board of County Commissioners
• Provide accounting treatment for all fiscal changes implemented by the Board
• Investment of available county funds
• Provide financial reporting to the Board and all federal and state agencies
• Process accounts payable
• Audit all county expenditures
• Process county payroll
• Review county government management and accounting controls

Video: The Role of the Clerk